Use & Privacy Policy

(Last updated: 08/22/2021)

This website: The Artists Index Website Project operates, heretofore known as the Site – AKA The Artists Index and/or Southcoast Artists Index. The Site provides a service to you by allowing free or controlled (membership) access to it, IF AND WHEN AVAILABLE, and its contents as part of its practice.

We thank you for entrusting The Artists Index with your projects, and your personal information. Holding on to your private information is a serious responsibility, and we want you to know how we’re handling it. We are located at 302 Bolton Street, Suite 311 in New Bedford, MA 02744. Our mailing address is 651 Orchard, Suite 311 in New Bedford, MA 02744. Our phone number is 508-990-0438. Email us at

As described below: We use your personal and freely contributed information as this Privacy Use & Policy describes. No matter where you are, where you live, or what your citizenship is, we provide a high standard of privacy protection to all our users around the world, regardless of their country of origin or location.

Partners & Collaborators – [as of 07-01-21] We are working in collaboration with the New Bedford Whaling Museum’s Common Ground project to transcribe,  all of our podcasts episodes from the first to the most current, digitize them, and archive them in the Museum’s database in perpetuity. As such, all the articles of this Use & Privacy Policy also pertain to them as our agent, representative, and assigns in the course and function of our operation for the duration of our (open-ended) collaboration.

Specifically, this collaboration includes all communication and correspondence, both electronic and conventional as follows:

  • Contact Forms – If you leave a comment on our site, you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
  • Submission Forms – Any information (text, documents, image, video, and audio files) are considered and accepted as freely provided by any visitor/user/participant of this website via our submission forms

Site & Use Policies – This page informs you of our policies regarding the collection, use, and disclosure of Personal Information we receive from users of the Site. We use your Personal Information only for providing and improving the Site. By using the Site, you agree to the collection and use of information in accordance with this policy.

Information Collection and Use – What personal data we collect and why we collect it. While using our Site, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. What is personally identifiable information? The Artists Index collects information directly from you for your registration, payment, transactions, and user profile. We also automatically collect from you your usage information, cookies, and similar technologies, and device information, subject, where necessary, to your consent.

The Artists Index may also collect User Personal Information (personally identifiable) from third parties. We only collect the minimum amount of personal information necessary from you, unless you choose to provide more. We don’t knowingly collect information from children under 13, and we don’t collect Sensitive Personal Information such as personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation shall be prohibited. It may include but is not limited to your name (“User Personal Information“) such as:

  • Comments – When visitors leave comments on the site, we collect the data shown in the comments form, and the visitor’s IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.
  • Media – If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
  • Contact Forms – If you leave a comment on our site, you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
  • Submission Forms – Any information (text, documents, image, video, and audio files) freely provided are considered and accepted by any visitor/user/participant of this website via our submission forms
  • Cookies – If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Digital Contributions
Any information (text, documents, image, video, and audio files) freely provided by any visitor/user/participant of this website via our submission forms are considered and accepted

Or, any other electronic or digital transmissions such as email, social media, or cloud/FTP service remain the property of The Artists Index Website, its assignees, agents, and heirs in perpetuity.

Physical Contributions/Gifts
Any information, whether in digital/electronic form or media (text, documents, image, video, and audio files) or, physical documentation (ephemera, memorabilia, primary source documents, photos, film, audiotape, or any other non-digital media such as records) freely provided by any visitor/user/participant of this website in person, by mail, or by other conveyance is done so without compensation. The donor has the option to request that they are credited/cited (recognized), when/if the material(s) are used. The donation must be accompanied by a letter from the donor/donating party stating that they are freely donating the items as listed in the accompanying signed letter.

It may be possible, in certain circumstances, for the donor to take a tax deduction for the donation of their items or collection to The Artists Index. As such, we suggest they speak with their tax accountant, attorney, and/or certified appraiser first since we are not qualified to appraise the monetary value of any item(s) or collection(s) that the donor is considering donating.

Copyright assignment is complex. In some cases, the copyright ownership of donated materials, ephemera, or memorabilia must be clarified. Please note, copyright belongs to the creator of art, writings, and other original material (such as photos and music). It can and may be legally transferred to heirs or others. Additionally, ownership of copyright is separate from ownership of the physical item being donated. In some cases, we may have to ask donors to donate the physical items as well as any related/attached copyright the donor might own in order to allow our principles, employees, interns, sub-contractors, and others, to use portions of the materials in the performance of their work.

The terms of U.S. Copyright Law allow us to provide copies of the donated items in our possession/collections for scholarly research use. Under the “fair use” exemption, the law permits us, our assignees, agents, and heirs in perpetuity, to publish portions of an item under copyright. The permission to publish or quote extensively from the material must still be obtained from the copyright holder. For more information please refer to or consult an attorney.

Log Data or Data Logging – Like many site operators, we collect information that your browser sends whenever you visit our Site. This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages, and other statistics.

In addition, we may use third-party services such as Google Analytics that collect, monitor, and analyze and use analytics or tracking services in websites or apps, like Google Analytics. We may also use your Personal Information to contact you with newsletters, marketing or promotional materials and, other information that keep you informed of new features, additional attributes or, changes to original policies via email or other methods.

Embedded content from other websites – Articles on this site may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


    • Who we share your data with – If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
    • How long we retain your data – For users that register on our website (if available), we also store the personal information they provide in their user profiles. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
    • What rights you have over your data – If you have an account on this site, or have left comments, provided any information (text, documents, image, video, and audio files) you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
    • Where we send your data – Visitor comments may be checked through an automated spam detection service.
    • Your contact information
    • Additional information
    • How we protect your data
    • What data breach procedures do we have in place
    • What third parties do we receive data from
    • What automated decision making and/or profiling do we do with user data
    • Industry regulatory disclosure requirements

Cookies – Cookies are files with a small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your computer’s hard drive. Like many sites, we use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site.

Security – The security of your Personal Information is important to us but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

Changes To This Privacy Policy – This Privacy Policy is effective as of 08 /22/2021and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page. We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the Service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy. If we make any material changes to this Privacy Policy, we will notify you either through the email address you have provided us or by placing a prominent notice on our website. Previous Update: 01/01/2020

Contact Us – If you have any questions about this Privacy Policy, please contact us.